What needs to be reviewed?  

Any potential research project in MMSD must undergo the review process by the External Research Committee (ERC). Generally, MMSD defines "external research" as any situation where someone gathers data or information about MMSD students, parents or staff and shares that information with an external party. Examples include, but are not limited to:

  • Students working on projects for degrees or credit (e.g., a dissertation or thesis)
  • Students working on course projects they may want to publish at a later date
  • Grant-funded research conducted by postsecondary education faculty
  • Vendors looking to pilot an assessment or curriculum
  • MMSD staff working toward an advanced degree
  • MMSD staff looking to publish or present their action research outside of MMSD

Why does my project need to be reviewed?  

The ERC process protects MMSD students and staff against research that puts them at personal and/or professional risk and helps MMSD determine whether the benefits of a proposed research project justify the risks and the time spent by participants and staff. Central Office liaisons are assigned to each external research project to assist researchers with their work in the district. More information about the liaison role can be found here.

Quick Links

Proposal Process
Request for Access Webform
Items to Check Before Submitting Your Proposal
Frequently Asked Questions
Distribution Numbers

ERC Meeting Schedule 2016-17

Proposal Due Dates

Meeting Dates

Notification Dates

August 28, 2017

September 11, 2017

September 20, 2017

September 25, 2017

October 9, 2017

October 18, 2017

October 23, 2017

November 13, 2017

November 22, 2017

November 27, 2017

December 11, 2017

December 20, 2017

December 29, 2017

January 8, 2018

January 17, 2018

January 22, 2018

February 12, 2018

February 21, 2018

February 26, 2018

March 12, 2018

March 21, 2018

April 2, 2018**

April 16, 2018**

April 25, 2018**

April 30, 2018

May 7, 2018

May 16, 2018

**The April meeting is the last one where proposals will be reviewed for the current school year. Proposals received after the April meeting deadline will be reviewed for the next school year.

Submit your proposal electronically to ERC by 4:00 pm on the date listed above to be considered at the next meeting date. Proposals received after the deadline will be tabled for consideration at the following month's meeting.

**The MMSD External Research Committee does not meet over summer break. Consider this as part of your planning process**

Who sits on the Committee?

The ERC is comprised of members from MMSD and the University of Wisconsin–Madison. Current members are:

  • Andrew Statz, MMSD, Executive Director of Research, Accountability, and Data Use and ERC Chair
  • Jorge Covarrubias, MMSD, Professional Learning and Leadership Development (as needed)
  • Maribeth Gettinger, UW-Madison, Educational Psychology
  • Jessica Hankey, MMSD, Strategic Partnerships & Innovation
  • Margaret Hawkins, UW-Madison, Curriculum & Instruction
  • Amanda Jeppson, MMSD, Research & Program Evaluation Office
  • Silvia Romero-Johnson, MMSD, Office of Multilingual & Global Education (as needed)
  • Beth Vaade, MMSD, Research & Program Evaluation Office
  • Amy Wederath, MMSD, Student Services (as needed)
  • June Wilson, MMSD, Legal Services 

What if I have questions?

If you have questions about submitting a proposal, please contact Amanda Jeppson in the Research, Accountability, and Data Use Department (608-442-2158; akjeppson@madison.k12.wi.us). If needed, the ERC mailing address is:

Madison Metropolitan School District
Research & Program Evaluation Office
545 West Dayton Street, Room 205
Madison, WI 53703