What needs to be reviewed?  

Any potential research project in MMSD must undergo the review process by the External Research Committee (ERC). Generally, MMSD defines "external research" as any situation where someone gathers data or information about MMSD students, parents or staff and shares that information with an external party. Examples include, but are not limited to:

  • Students working on projects for degrees or credit (e.g., a dissertation or thesis)
  • Students working on course projects they may want to publish at a later date
  • Grant-funded research conducted by postsecondary education faculty
  • Vendors looking to pilot an assessment or curriculum
  • MMSD staff working toward an advanced degree
  • MMSD staff looking to publish or present their action research outside of MMSD

Why does my project need to be reviewed?  

The ERC process protects MMSD students and staff against research that puts them at personal and/or professional risk and helps MMSD determine whether the benefits of a proposed research project justify the risks and the time spent by participants and staff. Central Office liaisons are assigned to each external research project to assist researchers with their work in the district. More information about the liaison role can be found here.

How can I access individual-level data?  

Individual-level data refers to data associated with a specific person, while aggregate data refers to data associated with a group of people. A memo from MMSD indicates the only ways that individuals may access individual-level MMSD data. For more information on data sharing agreements, click here.

What if I'm an instructor/student who'd like to collaborate with MMSD for a course project?  

If you are an instructor who would like to collaborate with MMSD on a course project or if you are a student working on an undergraduate or graduate course project, please contact Jamie Anderson (jlanderson@madison.k12.wi.us) as those requests are reviewed outside of the External Research Committee standing meetings.

Quick Links

Amendment Request

Extension Request


Proposal Process

Items to Check Before Submitting Your Proposal

Frequently Asked Questions

Distribution Numbers

ERC Meeting Schedule 2018-19

Proposal Due Dates

Meeting Dates

Notification Dates

August 27, 2018

September 10, 2018

September 19, 2018

September 24, 2018

October 1, 2018

October 10, 2018

October 15, 2018

October 29, 2018

November 7, 2018

November 12, 2018

November 26, 2018

December 5, 2018

December 17, 2018

January 7, 2019

January 16, 2019

January 28, 2019

February 11, 2019

February 20, 2019

March 4, 2019

March 11, 2019

March 20, 2019

April 8, 2019**

April 22, 2019**

May 1, 2019**

May 6, 2019

May 13, 2019

May 22, 2019

**The April meeting is the last one where proposals will be reviewed for the current school year. Proposals received after the April meeting deadline will be reviewed for the next school year.

Submit your proposal electronically to ERC by 4:00 pm on the date listed above to be considered at the next meeting date. Proposals received after the deadline will be tabled for consideration at the following month's meeting.

**The MMSD External Research Committee does not meet over summer break. Consider this as part of your planning process**

Who sits on the Committee?

The ERC is comprised of members from MMSD and the University of Wisconsin–Madison. Current members are:

  • Andrew Statz, MMSD, Executive Director of Research, Accountability, and Data Use and ERC Chair
  • Amanda Jeppson, MMSD, Research & Program Evaluation Office
  • Beth Vaade, MMSD, Research & Program Evaluation Office
  • Jessica Hankey, MMSD, Strategic Partnerships & Innovation
  • Sherry Terrell-Webb, MMSD, Legal Services
  • Jennifer Schoepke, MMSD, Forward Madison
  • Margaret Hawkins, UW-Madison, Curriculum & Instruction
  • TBD, UW-Madison, Educational Psychology
  • Jorge Covarrubias, MMSD, Professional Learning and Leadership Development (as needed)
  • Amy Wederath, MMSD, Student Services (as needed)
  • Silvia Romero-Johnson, MMSD, Office of Multilingual & Global Education (as needed)

What if I have questions?

If you have questions about submitting a proposal, please contact Jamie Anderson in the Research, Accountability, and Data Use Department (608-442-2915; jlanderson@madison.k12.wi.us). If needed, the ERC mailing address is:

Madison Metropolitan School District
Research & Program Evaluation Office
545 West Dayton Street, Room 205
Madison, WI 53703