**The External Research Committee does not meet during the summer months**

What needs to be reviewed?  Any potential research project in MMSD must undergo the review process by the External Research Committee (ERC). Generally, MMSD defines "external research" as any situation where someone gathers data or information about MMSD students, parents or staff and shares that information with an external party. Examples include, but are not limited to:

  • Students working on projects for degrees or credit (e.g., a dissertation or thesis)
  • Students working on course projects they may want to publish at a later date
  • Grant-funded research conducted by postsecondary education faculty
  • Vendors looking to pilot an assessment or curriculum
  • MMSD staff working toward an advanced degree
  • MMSD staff looking to publish or present their action research outside of MMSD

Why does my project need to be reviewed?  The ERC process protects MMSD students and staff against research that puts them at personal and/or professional risk and helps MMSD determine whether the benefits of a proposed research project justify the risks and the time spent by participants and staff. Central Office liaisons are assigned to each external research project to assist researchers with their work in the district. More information about the liaison role can be found here.

Quick Links

Proposal Process
Request for Access Webform
Frequently Asked Questions
Distribution Numbers


ERC Meeting Schedule 2016-17

Proposal Due Dates

Meeting Dates

Notification Dates

August 29, 2016

September 12, 2016

September 21, 2016

September 26, 2016

October 10, 2016

October 19, 2016

October 24, 2016

November 14, 2016

November 23, 2016

November 28, 2016

December 12, 2016

December 21, 2016

December 27, 2016

January 09, 2017

January 18, 2017

January 23, 2017

February 13, 2017

February 22, 2017

February 27, 2017

March 13, 2017

March 22, 2017

April 3, 2017**

April 17, 2017**

April 26, 2017**

May 01, 2017

May 8, 2017

May 17, 2017

**The April meeting is the last one where proposals will be reviewed for the current school year. Proposals received after the April meeting deadline will be reviewed for the next school year.

Submit your proposal electronically to ERC by 4:00 pm on the date listed above to be considered at the next meeting date. Proposals received after the deadline will be tabled for consideration at the following month's meeting.

**The MMSD External Research Committee does not meet over summer break. Consider this as part of your planning process**

Who sits on the Committee?

The ERC is comprised of members from MMSD and the University of Wisconsin–Madison. Current members are:

  • Andrew Statz, MMSD, Executive Director of Research, Accountability, and Data Use and ERC Chair
  • Maribeth Gettinger, UW-Madison, Educational Psychology
  • Jessica Hankey, MMSD, Strategic Partnerships & Innovation
  • Margaret Hawkins, UW-Madison, Curriculum & Instruction
  • Amanda Oleson, MMSD, Research & Program Evaluation Office
  • Silvia Romero-Johnson, MMSD, Office of Multilingual & Global Education
  • Noelle Sapiro, MMSD, Student Services
  • Beth Vaade, MMSD, Research & Program Evaluation Office
  • June Wilson, MMSD, Legal Services 

What if I have questions?

If you have questions about submitting a proposal, please contact Amanda Oleson in the Research, Accountability, and Data Use Department (608-442-2158; akoleson@madison.k12.wi.us). If needed, the ERC mailing address is:

Madison Metropolitan School District
Research & Program Evaluation Office
545 West Dayton Street, Room 205
Madison, WI 53703